---
title: Bano News | Tips en Trucs
description: Tips en Trucs | Bano blog with all he new information about live, online and hybrid event production across Europe. How to produce the best events with WOW!
---

Posts about

# Tips en Trucs

<https://www.bano.nl/en/road-map-for-your-event>

## [The perfect event script for your event](https://www.bano.nl/en/road-map-for-your-event)

Door [Erwin Balkema](https://www.bano.nl/en/author/admin) | 22-apr-2021 15:31:54

You are busy preparing for your event. Everything has to be arranged. How should that go...

[ Lees meer ](https://www.bano.nl/en/road-map-for-your-event)

<https://www.bano.nl/en/meet-present-more-efficiently-witch-technology>

## [Meet and present more efficiently thanks to technology](https://www.bano.nl/en/meet-present-more-efficiently-witch-technology)

Door [Erwin Balkema](https://www.bano.nl/en/author/admin) | 22-apr-2021 15:12:10

The era of missing adapters, non-working USB sticks, overloaded WiFi networks and faulty...

[ Lees meer ](https://www.bano.nl/en/meet-present-more-efficiently-witch-technology)

<https://www.bano.nl/en/checklist-for-organizing-events>

## [The perfect checklist for organizing (online) events](https://www.bano.nl/en/checklist-for-organizing-events)

Door [Erwin Balkema](https://www.bano.nl/en/author/admin) | 22-apr-2021 14:19:27

Event organization is a real search for the [right location](https://www.bano.nl/en/perfect-event-location) for the event, the decoration of...

[ Lees meer ](https://www.bano.nl/en/checklist-for-organizing-events)

<https://www.bano.nl/en/organize-staff-party-10-tips>

## [Organize a staff party: 10 tips!](https://www.bano.nl/en/organize-staff-party-10-tips)

Door [Erwin Balkema](https://www.bano.nl/en/author/admin) | 22-apr-2021 10:34:36

Organizing a staff party has been the most common way to thank your staff for their efforts...

[ Lees meer ](https://www.bano.nl/en/organize-staff-party-10-tips)

<https://www.bano.nl/en/tips-for-event-communication>

## [Tips for event communication](https://www.bano.nl/en/tips-for-event-communication)

Door [Erwin Balkema](https://www.bano.nl/en/author/admin) | 20-apr-2021 17:21:40

Event communication had evolved enormously in recent years. Where sending invitations to your...

[ Lees meer ](https://www.bano.nl/en/tips-for-event-communication)

<https://www.bano.nl/en/effect-audio-video-en-licht-op-sfeer>

## [The effect of audio, video and light](https://www.bano.nl/en/effect-audio-video-en-licht-op-sfeer)

Door [Erwin Balkema](https://www.bano.nl/en/author/admin) | 20-apr-2021 16:49:15

As an audiovisual company, Bano not only delivers audio, image and light to convey the message...

[ Lees meer ](https://www.bano.nl/en/effect-audio-video-en-licht-op-sfeer)

<https://www.bano.nl/en/five-tips-organizing-conference>

## [5 Tips for organizing a good conference](https://www.bano.nl/en/five-tips-organizing-conference)

Door [Erwin Balkema](https://www.bano.nl/en/author/admin) | 20-apr-2021 16:17:41

A congress is the perfect place for the mutual exchange of knowledge and information. To make...

[ Lees meer ](https://www.bano.nl/en/five-tips-organizing-conference)

<https://www.bano.nl/en/hoe-ziet-technische-productie-evenementen-eruit>

## [What does the technical production for events look like?](https://www.bano.nl/en/hoe-ziet-technische-productie-evenementen-eruit)

Door [Erwin Balkema](https://www.bano.nl/en/author/admin) | 20-apr-2021 16:01:58

What does the technical production for events look like? It is a question that concerns every...

[ Lees meer ](https://www.bano.nl/en/hoe-ziet-technische-productie-evenementen-eruit)

<https://www.bano.nl/en/presentatie-design-dos-en-donts>

## [Presentation design: do’s and don’ts](https://www.bano.nl/en/presentatie-design-dos-en-donts)

Door [Erwin Balkema](https://www.bano.nl/en/author/admin) | 20-apr-2021 15:25:36

Giving a good presentation is more difficult than it seems. You must continue to captivate the...

[ Lees meer ](https://www.bano.nl/en/presentatie-design-dos-en-donts)

<https://www.bano.nl/en/determine-budget-for-events>

## [Determine the budget of your event](https://www.bano.nl/en/determine-budget-for-events)

Door [Erwin Balkema](https://www.bano.nl/en/author/admin) | 15-apr-2021 14:18:14

Estimating your event is not easy. How exactly does it work? For a realistic budget it is...

[ Lees meer ](https://www.bano.nl/en/determine-budget-for-events)

- <https://www.bano.nl/en/tag/tips-en-trucs/page/0>
- [1](https://www.bano.nl/en)
- [2](https://www.bano.nl/en/tag/tips-en-trucs/page/2)
- <https://www.bano.nl/en/tag/tips-en-trucs/page/2>

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  "articleBody" : "You are busy preparing for your event. Everything has to be arranged. How should that go during the event? To avoid these problems, drawing up a detailed scenario is a must. You should see a script as a tool. The script allows you to prepare perfectly for your event and the event itself will run smoothly. You never know exactly how an event will go, but you can make a lot of preparations. But what exactly does a good scenario look like? You read it in this blog. What does a script consist of? The script contains three chapters: General Section Overview of tasks and actions (who, what, where) Household information + list of supplies and materials 1. General section The general part of the scenario consists of the contact details of all employees and suppliers involved in the event. Include the names, addresses, contact persons and telephone numbers. Make sure the list is complete so that you can contact the relevant people immediately in the event of an emergency. Also include the core program of the event in the general section. Show here the important parts with start and end times and the place where they take place. 2. Overview of tasks and actions (who, what, where) This part of the scenario is nothing more than a logical summary of all the facts and agreements that have been made for your event. State the following points: Time Place Activity/program element Responsible Comments/Notes The program of your event is the common thread of your script. List all the facts in as much detail as possible. Do not forget to also mention the set-up and breakdown of the event. After all, your event stands or falls with a good, detailed script; so take your time with this. Create your scenario for each supplier. Include points such as accommodation requirements for a location, maps, delivery routes and opening hours for stand builders, furniture suppliers and AV suppliers, etc. 3. Administrative announcements + list of supplies and materials The script is almost ready. This section of the scenario is processed in the appendices. This includes information that is specially tailored to maps, house rules, directions, instructions for use and lists of materials. Start preparing these lists early and keep these lists up-to-date throughout the event preparation process. View the checklist for organizing events here. The process towards the event Track changes/modifications Make sure your playbook is always up-to-date! If changes take place in the program, adjust them immediately in your script. In this way, everyone remains exactly informed about their tasks and you prevent surprises during the event. Scenario as a communication piece The script is the most important communication piece before and during your event. Make sure the scenario is clear and understandable for everyone. The content should be informative and concise so that everyone can enjoy working with it. When you need information about the event quickly, the scenario should serve perfectly as reference work. Communicate about your event script Also, make sure that everyone involved in the event is in possession of the script. Send this at least 5 working days before the start of the event. This way everyone has time to thoroughly go through the scenario and changes can still be made in response to feedback. Make sure you also have some printed versions during the event, so that you can always refer to them. Event script Are you planning to organize an event? Then do this well prepared! A script is indispensable as you will understand later. The use ensures that you will not forget any practical matters. You keep the overview and control. You need a different scenario for each type of event. Everything is coming at you, but luckily you work orderly! Bano takes your event to a higher level Are you afraid that you will forget to include something in your script, which may mean that you will be faced with unforeseen surprises? Hand it over and let the Bano specialists put together a perfect scenario for your event, worked out down to the last detail. This way Bano takes your event to a higher level and there will be no unpleasant surprises in the process prior to the event and during the event. Would you like more information and are you curious about the possibilities? Then contact us without obligation. Our specialists are happy to provide you with the necessary information and are happy to discuss the possibilities. Download the event script here.",
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  "articleBody" : "The era of missing adapters, non-working USB sticks, overloaded WiFi networks and faulty equipment has come to an end. Thanks to technological developments in recent years, meetings can be much more efficient and you no longer have to worry that your presentation will go wrong due to technical negligence. But which technologies make it possible to meet and present more efficiently? We will give you an answer to that. Get rid of USB sticks! Cloud-based technology The USB stick! Years ago we entrusted all our information to the USB stick. Nowadays we realize that it is very risky to store all our information on that small stick. After all, they are easy to get rid of and can be manipulated quickly, making them a danger to any computer. Instead of the USB stick, use cloud-based technology. With this, the data on the computer and server is continuously protected by backups. You no longer have to manually copy your data to different devices, as you can access your data from anywhere in the world. All you need is an internet connection. This way you never run the risk of losing your data again when working in the cloud. Wireless presentation solutions The time when we showed our presentations using an overhead projector is far behind us. Everyone is now used to laptops, screens and projectors. Unfortunately, using it is not always as easy as you might initially expect. In conference rooms, which are based on wiring, finding the right cable or adapter can be a time consuming process. Laptops have many different video outputs (HDMI, VGA, DVI, Mini DisplayPort, etc.). This often makes it difficult to get started quickly. Wireless presentation technology offers the perfect solution. Current techniques make it possible to connect a laptop with a simple push of a button. Imagine how much time and energy you can save. Barco Clickshare calls itself “The one click wonder” for a reason. Visual playback and AV equipment Having wireless solutions is great, but presentation software and hardware can only work optimally with the right visual equipment. Projectors, 4K monitors, electronic whiteboards and interactive displays can bring thoughts and ideas to life. For team activities, the screen is the platform for real-time, in-depth discussions. People can connect with each other, see each other and increase the meeting experience, without time and location barriers. Unified Communications Another option for meeting and presenting more efficiently is through the Unified Communications system. This system stands for the technical integration of all kinds of communication such as e-mail, instant messaging, web conferences, real-time collaboration, support for mobile devices and integration of telephony. The number of communication tools - hardware and software - currently available is surprising. By investing in a unified communications system, you can create a central location for tools on your network to be accessible from anywhere. This makes communication easier, both inside and outside the conference room. Meeting Room Scheduling Software It can be difficult to have a productive meeting when all meeting rooms in the building are fully booked. By implementing meeting planning software, such as Teem, you can make double bookings a thing of the past. The meeting room software can also help you optimize your meeting rooms. If a large room with a projector is regularly booked by a smaller group of people who never use a projector, or a small room without a projector is always used by a large group that actually needs a projector, then your company could benefit greatly from a package such as Teem. How do I make the right choice? Every investment you make is ultimately intended for the users. It is therefore important to include them in your decision-making process. Everyone wants to have the best technology available for their team (s), in order to positively influence the meeting process. Make the right considerations to make sure the technology will actually work for you. Bano can advise you on this, resulting in more efficient meetings. Based on your wishes, we make a design in which we tailor our ideas to your budget. If necessary, we will also be happy to visit you, to tailor our advice as closely as possible to the space (s) for which you are looking for a solution. Please feel free to contact us to discuss the possibilities. Would you like to get in touch with Bano to look together at the possibilities for your organization? Contact",
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```json
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  "articleBody" : "Event organization is a real search for the right location for the event, the decoration of the event and all other facets that come with the event. In order not to overlook important matters organically, it is useful to have a checklist. On this page you find a complete checklist that will help you to organize your event. Online events? Read more. Before start A beginner’s mistake is that often made when organizing events is that one immediately switches to the organization. DO NOT! It is essential to start by explaining the idea of your event and what the reason for this was. Next you determine the objectives as specifically as possible. The objectives are leading for your event. This way you start your event by setting specific objectives and your event ends with evaluating your objectives. Also examine the feasibility of the objectives and adjust them if they are not feasible. Next it is important to set the budget for the event. When this is clear, the event can take shape. Determine what kind of event it will be. Do you choose for a business event, live event or conference? Set up a profile of your target group/guests based on the type of event. Make an estimate of the size of the target group. Follow the point below to organize your event from the objectives. Checklist organizing events Formulate your idea Make clear what the reason for the event is Research the feasibility Clearly define the objectives of the event Set your budget What kind of event will it be (business, live event, congress or roadshow)? Identify the nature or character of the event. Compose a profile of the target group/guests Composition organization team A successful event falls and stands with a good organization. This starts with a good composition of the organization team. Make it a diverse team, consisting of people from different departments. This way you create a team that consists of people with different qualities. This will lead to various, unique ideas that will benefit the quality of the event. Set up one main responsible person and one budget manager. Then give each team member a specific task and define the tasks explicitly so that everyone knows exactly what his or her task is. To make the organization clear and thigh, it is necessary to set tight but feasible deadlines. Make sure that the points below are worked out in detail to make the organization team as good as possible. put a team together, consisting of people from different departments and ages to get the broadest possible input of qualities, ideas, etc. appoint one main person. Set up the budget manager Give each member a task and define it properly so that everyone knows who has which task For the member of the team who have visit the location, caterer, etc., compensation must be arranged. Make clear agreements about the tasks to be completed Set tight, but feasible deadlines. Organize or outsource internally You may wish to have the organization of the event organized internally, but the know-how time must be available for this. Investigate whether is it feasible to take the organization of the event internally or whether this needs to be outsourced. If you want to spend it out, see if this is feasible from a budget point of view. Pass on the point below to come to the decision to make the organization internally or outsource. Check whether there is sufficient time in-house to organize the event itself. If this is not the case, spend it on a professional event organizer. Check if it is financially feasible to outsource the organization (or parts thereof) Research if there is sufficient knowledge and internally to organize the event itself Determine whether your company can bear the organizational and the financial risks Determine if you can achieve the efficiency by doing the online participant registration yourself The supplier The big preparatory work is finished, and some form can already be given to the event. Engaging suppliers is a very important link in the entire organization process. Do good research on the suppliers before you enable them. Make appointments with various suppliers for exploratory talks. If these are successful, always ask for quotations so that at the end of the journey you can compare different suppliers based on price-quality ratio. If you are out and want to engage a few suppliers, always make sure you draw up a contract and read the terms of delivery carefully. Prepare a clear budget for this cost item. Always take the following points into account in the process of engaging suppliers. Ask references of suppliers and check them carefully Do your research by visiting trade fairs, reading trade journals and using the internet Make agreements with suppliers for orientation discussions. Request and compare various offers. Prepare a contract and review the delivery terms. Set up a budget Prepare a script Do you want a successful event? Make sure you have prepared a detailed scenario. it must consist of all the point below. The script is a detailed reference book that describes exactly who, what, when. The scenario must be kept constantly up-to-date during the process before and during the event. Do not forget that a phone book must be added to the script. Make sure that everyone involved in the event is in possession of the script and that there are always a few copies on location during the event. Compile a clear-cut scenario in which is included per column: Time place section Responsible for that part/supplier involved Save space for any notes Create a phone book and make sure every team member has it Hold at least one operational meeting where each team member and relevant supplier is present More about script During the event To ensure that the event runs smoothly, you have to do a few tasks during the event. Ensure that one person is in control, one person acts as a point of contact for all suppliers and that you have hosts/hostesses. As an organization you want to create interaction with your audience. The ultimate place for this is social media. Provide updates about the event during the event. In this way you create an interactive platform in which you are in contact with your audience and the public with each other. Every team member has to be in possession of a script One team member is in control The director must be empowered to make decisions quickly. The team member with this function is the best able to switch quickly in unforeseen situations. Set up one person who acts as a point of all contact for all suppliers. Care for hosts/hostesses During the event, provide updates on social media about the course of the event. After As important as the preparation, – and execution phase of the event are, so important is the process of evaluating after the event. The event is still fresh in the memory. Plan the evaluation shortly after the event to make it as effective as possible. In the completion of the event, include all the point below. Give a present as a token of thanks to speakers, artists, suppliers etc. Give or send the guests a lasting reminder of the event. (photo, goody bag) Compose a press release and send it to editor of different media Evaluate the event and update the scenario where necessary for next time. Do not wait too long. The fresher the event is in the memory, the better the evaluation will be Make a final financial report Make a final report of the event and mention this in the newsletter Evaluate by measuring! Calculate your Return on Investment (ROI)! According to Elling Hamso, it is pointless to organize an event without a ‘Return on Investment idea’. The ‘return’ must always yield in a profit in the long term, otherwise it is not a business event. Evaluating is measuring! Always think and organize your event from an objective and archiving that goal. Set this out is a final financial report. In the following video Hamso explains the importance of ROI at events and meeting in a few minutes. A perfect organized event with Bano Is it not feasible internally to organize your vent yourself? Bano is the event organizer that makes your event a great success in a structured way. Do you want to outsource the complete organization or are you curious about the possibilities we offer? Please contact us so that we can find a suitable solution for your situation.",
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```

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  "articleBody" : "Organizing a staff party has been the most common way to thank your staff for their efforts for years. But what do you understand by a staff party? Is a fun activity sufficient with a snack and a drink or is there more to it? The impact of a staff party is often underestimated. A well-organized staff party can be very valuable for your company, provided it is well organized. In this blog we give 10 tips that help you organize a successful staff party. Online events -&gt; More information 1. Who do you invite to the staff party? The first question you ask is of course: who do you invite? Of course, the answer to this is: the staff. But do you let the staff come alone or do you also invite the partners? You may think that the partners should not miss out on this experience. After all, the presence of partners ensures that a connection is made between work and the home front of your employees. You can even choose to organize a family day, where the children can also be present. Who you invite to the staff party depends on several factors. The available budget and the size of the party play a major role in this. Map this out carefully and then see what the options are. 2. Organize or outsource yourself? A staff party often arises from a certain thought or vision: a thought about what the staff party should look like this time. This can be based on the corporate culture, direct objectives or the communication policy. As soon as you know who you are going to invite to the party, you can start thinking about whether you want to organize the party yourself or whether you outsource this to an event agency. Both choices have their advantages and disadvantages. Consider the following important points: Do you have the necessary creativity? Do you have enough knowledge to organize it yourself? The amount of time it takes. Available budget. Accountability. 3. Express pride and appreciation The word actually says it all: a staff party is a party for the staff. As logical as it sounds, surprisingly enough it is not approached that way. The party is intended as a token of appreciation and pride towards your team. This is only possible with a worthy staff party! A party that is an extension of the company and where time and energy has been invested. This will also be received in the same way by the staff. Also, don't feel too big to express your pride and appreciation to the staff. Use the right time to get the word out to them. 4. Invest in your team We don't have a budget for that is a frequently used statement for not organizing a staff party. As a company, you can completely miss the mark. A company can only develop and continue to grow if it is able to retain people permanently. People want to be able to identify with something and be part of a larger whole. This starts from within the organization; a success story and a goal for founding the organization. A good story gives meaning and direction. Something people want to be associated with. This ultimately leads to solidarity and pride within the organization. A staff party is an extension of this. A successful, inspiring and high-profile company party should therefore not be seen as a cost item but as an investment. An investment in your team! After all, the staff is the most important capital of your company. When you realize this, you will act accordingly. So make sure you have enough budget and value your team! 5. Organize a staff party with a purpose A staff party is not just a stand-alone event. No, a staff party is more than that. It's actually part of the bigger picture. It could be a cool secondary condition for your business. Invest sufficient time in organizing the party. Think about why you are organizing the party. There is a reason the employees have come to work for you. A good, informal atmosphere or the cool commercial things that the company undertakes are good examples of this. Include this in your staff party; provide a common thread that is recognizable among the staff. Organize a staff party with a purpose! Think out of the box: what are the goals for the coming year or 5 years from now? Can you integrate this into your staff party? Have new people been added to the team or individuals who have performed beyond expectations? Perhaps you could do something with this? A staff party with a clear goal and which has been well thought out is quickly recognizable for the staff. This makes a lot more impression and will be talked about longer than just any party. 6. Save the date! Provide a clear planning for your colleagues / staff A staff party is partly to create solidarity among the employees. This can only be achieved when the vast majority of employees are present. A party with many absentees can therefore never be seen as a success. With a clear planning towards your colleagues / employees you avoid the problem of many cancellations. Therefore, communicate the date well in advance, so that they can take this into account: save the date! Make them curious and encourage participation to get as many applications as possible. Providing and communicating the correct information is very important in this regard. In the period between registration and the actual staff party, provide nice reminders to make people curious and to keep them enthusiastic. 7. A surprising and unique staff party A staff party should not be a boring annual obligation. Thinking up something quickly because you are morally obligated is no longer of this time. Try to unpack and ensure a surprising and unique staff party. Do you not have the budget to organize a big high-profile party every year? Then do a good job once every two to three years. Better once every three years a fantastic staff party that is talked about for a long time, than three times an obvious outing that has zero impact on your staff. 8. Activities for staff party We live in a society that is developing at a rapid pace. People are more critical than ever before and are increasingly demanding. This also influences the organization of a staff party. In the past, a party was understood to mean: socializing while enjoying a snack and a drink, perhaps supplemented with music. Nowadays the cards are shuffled a bit differently! People's expectations are higher and higher. Therefore, think carefully about the activities for the staff party. Make sure they support the party and appeal to the entire target group. After all, you do not want some of the staff to be unwilling or unable to participate. Sometimes it is better to invest in a slightly more expensive activity that proves to be worth the money, than a cheaper activity that nobody gets excited about. 9. Provide variety However logical it may sound: Make sure that there is a variety of theme and activity for each party. After all, you don't want to be predictable for your employees. As soon as the staff parties get boring, you will not achieve the desired effect. So be smart with the organization and take up the challenge with yourself, in order to create that wow-feeling in your staff every year. This can only be achieved with an original, thoughtful and smart idea. For example: one year a sports day, the next year a workshop, Friday drink or a surprising unique activity. Also try to find variety in the location where the party is held. Look for a unique location! A chic restaurant, hotel, party boat or challenging assault course, just to name a few examples. An original location is half the job! Who do you invite? Here too you alternate. One year you invite the partners and the next year you celebrate the party exclusively with the staff. A family day with partners and children is also very good. As a company you show an open and committed character. This is always appreciated. 10. An annual event The staff party is a recurring highlight that people always look forward to. Try to make enough budget available for this, to actually make it a highlight. And preferably annually! As a company, you can show your pride and appreciation to your staff every year and at the same time you can emphasize the togetherness during a great party. The staff party is a valuable event with a lot of meaning for your company. Do you not have the budget to be big every year? Then come once every two or three years with a fantastic staff party!",
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  "articleBody" : "Event communication had evolved enormously in recent years. Where sending invitations to your participants earlier and waiting for them to register was sufficient, you now have to devise a complete communication plan. But from which should a communication plan exist? A large part of this plan is filled in social media. As this medium can no longer be ignored from the current society, this also applies to event communication. to give you as clear a picture as possible of what is involved in event communication, we will give you the tips below. There tips will help you to make an effective plan to reach your participants. 1. Amount of content The first tip in making a communication plan is to increase the amount of information at every step of event communication. on a marketing website you only show the highlights. The invitation already contains a few details of your event and on the registration website you publish the complete program. 2. The right timing Are you organizing an event by innovation or is it recurring event where participants of a previous editions are invited? Send the invitations far in advance. In this way invitees have the time to see if this fits in their planning and to possibly respond to the invitation. Keep the invitation short, inviting, but above all clear. People get messages throughout the day and do not have the time or attention span to read a long, detailed invitation. Even when you are organizing an event what is not on invitation, making the event timely is very important. Give people time to decide whether to be present at your event. A timely announcement with some reminders in the run-up to the event is the best communication strategy for your event. Always provide impartial feedback on the invitation before you send in. have the invitation read but someone who is not a part of the planning, so you can be sure that no crucial information is missing. 3. Use social media The use of social media runs like a red thread through the event communication plan. To make your event as alive as possible it is essential to be in contact with your audience before, during and after your event. Social media plays a major role in this. Where previously only use was made of Facebook, Twitter and LinkedIn, nowadays the social media channels Snapchat, Pinterest and Instagram are certainly no longer missing. There the competition is not as big as on the first mentioned channels and thus you can win your winnings. Do not forget to adapt your content to the strengths of each medium (textual, visual, hashtags, etc.). Before the event Since 58% of all internet users are active on social media, it is important to build a relationship with your event you can create an interactive, online platform. You can indicate that they are present at your event prior to the event. Confessors will see this possible and that will probably encourage them to go to the event. In addition, they can share content of your event respond to it. During the event Where social media is important for communication prior to the event, this also applies during the event. During the event, current messages/updates can be placed for the public on a social media wall, where they can then react to it again. Also the placement of photos and videos will increase the interaction on the social media platform. Have you ever thought of a mobile app? 80% of the time spent on a mobile is in the use of apps. Create a specific app for your event. With a timetable and all sorts of other useful information you can easily improve the experience of your visitors. The video below shows the possibilities of a social media wall during events. After the event using the right social media channels before and during the event, you have built up an interactive community around your event. For sponsors, exhibitors and for you as organizer this is important and also the perfect opportunities. Stay active on social media even after your event to keep your community ‘alive’ until possibly the next event. 4. Registration should not be a burden Repeat of your event must be easy and quick. A flexible website is essential for your participants and for you as an organizer. Mare sure that it is also user-friendly for mobile devices, so that registration is also quick and easy. It won’t be the first time data is entered incorrectly during registration. Make it possible for participants to change their details afterwards. This way you can easily prevent a lot of problems. 5. Send reminders Repeat is the power of a message! It is possible that when you organize an event by invitation, people forget to register. Therefore, send a reminder for a week or two weeks after sending the invitation. The same applies to people who have already registered. They too make mistakes and the registration for your event may have been forgotten. Send a small reminder to everyone who has already registered about two weeks before the event. 6. Welcome the participants D-day! The day of your event has arrived. Send the participants a WhatsApp message or a text message in which you welcome them a few hours prior to the event. Make your audience enthusiastic and wish them a wonderful event. A WhatsApp message or a text message is unexpected and gets ten times more attention than a regular mail.",
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  "articleBody" : "As an audiovisual company, Bano not only delivers audio, image and light to convey the message of your event. Audio, image and light can also influence the atmosphere of the event and even the mood of the audience. Together, these elements determine the desired appearance of your event. Emotion Do you want to influence the emotion of the event? Then use the right audio-elements. For example, at auction the auctioneer talks loud and fast, which generates positive energy and enthusiasm among those present. In contrast, during a funeral service, slow and long breaks between the words will be spoken, which may give a somber feeling. Stimulation Image influence the stimulation of the event. For example, a still image or chart that is displayed for a certain time. This ensures little engagement with your audience an people no longer pay attention. On the other hand, you can show a video. The moving images stimulate your audience to keep paying attention. Mood Lightning can determine the mood of an event. A speaker who is illuminated with dark colors and lightning directed upwards, creating dark shadows, reflects loneliness. On the other hand, a speaker who is illuminated with warm bright colors and ground focused lightning can show a feeling of happiness and pleasure. Bano takes these effects into account when organizing your event and helps you to bring out the right emotion, stimulation and mood.",
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```json
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  "articleBody" : "A congress is the perfect place for the mutual exchange of knowledge and information. To make this progress as optimal as possible, we give you the 5 tips below. This way your congress will improve the experience for your visitors. These 5 tips are easy to implement but make a huge difference. 1.Increase name badges What is the practical benefit of wearing name badges? They help the participants to remember forgotten names and can be helpful if you are looking for someone. But why are name badges often so incredibly small? Often they can only be read when you are a meter away. This problem can easily be solved by increasing the name badges. If you’re looking for someone, it’s nice if you can read his name from a distance. The larger they are, the greater the usefulness. ( There is of course a border…) A large and clearly legible font makes the ideal name badge. 2. A realistic program and time management One of the biggest annoyances of visitors to a congress is a program that ends. The organizer has released his entire day, but the same does not apply to most visitors. When one notices that the congress is running out, one will have less eye and ear for the congress and spend more time keeping an eye on the clock and whether they can get their follow-up appointment or be at home for the children. A realistic program Avoid this problem by providing a realistic program. Make sure there is enough time to take a break. People want to be able to quietly leave the hall and have a quick bathroom visit, take a cup of coffee, eat a sandwich, call someone, send an e-mail or perhaps have a chat with another visitor. Your visitors want to have time and space, you should give that to them. Briefing direction of the speakers In addition, it is most important to have a clear briefing direction of the speakers. Tell them emphatically how much time they will have for their presentation, including questions etc.. You can let someone of the organization keep track of the time and give an indication of the remaining time, on for example a wooden board, by showing the board when 10 minutes are remaining and again when there are 5 minutes remaining. This way the speaker has a good idea at what point he is telling his story and also how much time there is left. This way you have a good time monitoring. ‘If we are short of time we always shorten the break or postpone the business reception!’…..NO! Never try to win time by shortening the breaks or postponing the business reception. As told before people are fond of their time and freedom. Never shorten this. For most visitors the breaks and reception are the most important moments of the conference. These moments will give them the opportunity to network! To optimize these moments for the visitors there can be created break-out rooms, were the visitors can withdraw themselves and network to one another. 3. Charging station It is a fact people spend a lot of their time on their phone, also during your congress. There is a great demand for sockets or charging stations, you should act on this. Participants won’t be happy when they run out of battery. You are responsible for placing one or multiple charging stations for mobile devices, such as the Bano Charging Point. You can also place this Charging Point by using your own corporate branding. Make sure everything is well organized at this point. People use their mobile devices frequently for checking updates about the congress on social media and to exchange contact details during network moments. In other words, very important moments at congresses you definitely do not want to run out of battery. 4. Social media platform Social media is the perfect platform to bring attention about the congress’s news. With simple tweets you can keep people informed about the state of affairs with regard to the congress. So you can inform people in advance about important issues, like the WIFI password on location or if the aforementioned charging points are available. An easy way to prevent annoying problems and severe disorders with your visitors. It is also a good way to create an interaction with you target audience, whereby the congress already begins to live. Always send well in advance visitors an e-mail with the practical information about the dress code, the presence of catering, the presence or absence of WIFI and charging points. Use social media more for practical updates. The audience can respond on this and share their experiences and opinions. In short, the perfect way to induce interaction and vivify your congress. 5. Make your congress interactive Many people are not waiting to listen to the story of a speaker twice an hour after the other. People only have a time span of 20 minutes at once to listen fully concentrated. So make sure the presentations take no longer. A presentation of 20 minutes, followed by 10 minutes of asking questions is fine. People will be fully concentrated and therefore remember the message a lot better. A big clincher is therefore to give each speaker the same amount of time. ‘What does it matter whether someone is telling something interesting or not? We will give him the same amount of time as the “main speaker” of the day and if he is finished earlier, he can extend his story a bit, right?’ No! This is not gonna work at all…Ensure variety in speaking. This is much easier for the audience. The opportunity for asking questions will lead to the necessary interaction. The speaker responds to questions from the audience, then again where others can jump in. Incorporate other interactive components to your program. After all, people like to talk about their own knowledge, experiences and dilemma’s. Give people the time and space they need during the discussion rounds or in the form of a debate or something like that. Go creativity here. As people come in contact with each other and can exchange information with each other. That’s really what it’s all about at a congress: The mutual exchange of knowledge! Resume A congress is all about the mutual exchange of knowledge and information. To optimally pursue your goal, be sure to follow the 5 tips as listed above. Bring your congress to a higher level with the 5 easy tips of Bano.",
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```

```json
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  "articleBody" : "What does the technical production for events look like? It is a question that concerns every event organizer. Light, sound and perhaps fireworks. These are just a few of the many factors that make up technical production. With the right technical production your even becomes a spectacle. On this page you can read out which factors the technical production of an event consists of and which you all must consider. Good technical production is a first step towards an unforgettable event. The location One of the first steps towards a successful event is choosing the right location for your event. Depending on what kind of event you are going to organize (live, business, fair), you will look for the best matching location. Keep in mind the atmosphere that you want to put down during your event, whether the location suits your audience and that you can clearly communicate your message to your audience with the location. Choosing the right location is decisive for success. So, take plenty of time here and let multiple locations pass by before you make aa decision. ALWAYS visit the location before you secure it. GPS surveying/disabling There are different kinds of events. For every event, whether you want to organize a live event, trade show or business event, it is important to map the terrain accurately. Are you planning to organize a live event? With the help of a GPS it is possible to measure the terrain of a new or existing festival site, so that there is a correct basis (with coordinates) for correct creating a CAD terrain map. After making the drawing, the terrain can be quickly and efficiently removed from stage to trash using the coordinates. You can also do this without GPS. A schematic drawing measuring the terrain. Even when you are going to organize a business event or a fair, it is necessary to accurately determine the area of the location (hall/halls). This way you can organize the available spaces and start with the external design of your event. Site production When the plans for the event are created and signed, you can proceed to site production. This includes tasks such as ordering stages, lighting, sound, toilets, tents, stage décor, fences, electricity and water to the actual layout of the festival grounds. It is important that deadlines, the budget and the design are monitored and overseen. Ensure that the site production is picked up by a whole team, so that the process runs accurately and in a structured manner. Decor When you have accurately measured the grounds/halls and you have completed the site production, you can switch to the external design. The external design largely determines the atmosphere you want to create with your event. The terrain and stage decor play an important role in this. A lot of attention needs to be paid to this. So, think carefully about what you want to convey with your event. If you want to come across as a business event or trade fair, then you go for a tight, businesslike look. The decor of a live event is usually provided with a completely different look. Stages When the décor is set, it can then be given form to the stage. No show without stage! Make a spectacular stage. After all, it is the central point of attention. Think again of what you want to radiate and shape your stage accordingly. In addition to the stage think of everything about the stage, such as sound towers, catwalks, backstage rooms, camera shelves etc. you can have a beautiful stage, but when the other facilities are not well organized, the event will never be a success make sure it is all right! Supplier Once you have mapped the terrain and have the set the stages, you can take the next step in the organization’s process for your event. What most people may not immediately associate with the technical production of an event, but what is certainly part of this, are the following factors: fencing, toilets, cash registers, tent floors, crush barriers, electricity, outdoor lightning and water. So, there are countless factors that you should consider as an event organization. During this process, coordination with suppliers is very important. Ensure that the agreements with the suppliers are clear and on paper. In the preparation of the event, meet with all parties involved at least once to ensure a clear alignment. Technical production Once the terrain has been divided and stages have been designed, the technical production of the event can be transferred. By ensuring good technical production you give your audience the unforgettable experience. For good technical production use is made of light, sound, rigging, truss and cable suppliers. With the presence of this technique, you immediately give your location a professional appearance. With the right technical production, you can create the atmosphere that suits the purpose of your event and your audience. This will differ per type of event, so keep this in mind. Technical production can make or crack your event. Let the amazing technical production be the icing on the cake for your event. This way you let the audience enjoy your beautiful show. Sitecrew An often-forgotten part of the technical production of events is the use of sitecrew. staff who, other things, monitor the festival site, helps with the assembly, dismantling, loading and unloading and machine operation. A group of people who can not be ignored from the organization. Therefore, never economical on this part. Resume As has already become clear above, there is a lot of attention in the technical production of events. It is a process that consists of many parts that all take a lot of time. Make sure that all parts receive the necessary attention. Only then can the technical production ensure the success of your event. Need help? Taking care of the technical production of an event is a big and mainly responsible job. You can also choose to hand this over to specialists. Are you curious about the possibilities? Then you can contact us freely to look at al the possibilities together.",
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```json
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  "articleBody" : "Giving a good presentation is more difficult than it seems. You must continue to captivate the audience throughout the presentation. Make use of your creativity, design impressive slides and your presentation is guaranteed to be a success. How do you design a good presentation? Consider the following trends. Do’s To get inspiration Don’t you know how to make a professional looking presentation? Then use design elements from magazines. Magazines are designed by professionals and there you can find the best and most creative ideas. That way your presentation looks professional and modern. Images and graphics Don’t put too much text on a slide, which distracts from the speaker. Use a photo or graphic that matches the subject. Do you want to put text on your slide? Then use a striking font and keep the background simple. Remember: a picture says more than 1000 words. A full-screen photo can evoke emotions from the audience. interactive infographics the last trend in presentation design! With new technology it is possible to design interactive infographics. You give an informative view of different objects with a combination of text and image, the ideal infographic looks special and creative, but can also be easily understood by the public. Don’ts Long texts Do not put too much text and content on your slide. Your presentation will soon look messy and you will lose the attention of the audience. If it takes too much time and effort to understand a slide, nobody listens to your story. Put a few keywords on your slide. Not every word has to have the same size, some words are more important than others. Bad footage Never use low-quality photos. This change your presentation from professional to amateurish in one go.",
  "author" : {
    "@type" : "Person",
    "name" : "Erwin Balkema",
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  "dateModified" : "20/04/2021",
  "datePublished" : "20/04/2021",
  "headline" : "Presentation design: do’s and don’ts",
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  "articleBody" : "Estimating your event is not easy. How exactly does it work? For a realistic budget it is necessary from the beginning to properly agree and fulfill the tasks, authorities, (cost)procedures and reports with the people involved. Do you want to know how to do this in a structured manner? Read this article! Calculation methods For budgeting your event, a mix of the different calculation methods below is generally used in practice. During the organization of the event, the accountant will have to draw up a liquidity budget, this consists of an estimate of the incoming and outgoing money flows of the entire planning period. Make sure you are well informed about the status of the budget by regularly viewing it. Functional cost classification Map the costs of the various activities. Make it clear by creating main groups such as costs for guests, costs for outsourcing and assign a specific allocation per component. Distribution of costs in variable and constant costs With this cost allocation you map the constant a variable cost so that a beak-even analysis can be made. The ‘break-even-point’ indicates when the permitted budget (the revenue) and the costs incurred touch each other. The constant costs are like the fixed costs you make, regardless of the number of guests. You can think of printing, room rental, décor construction etc. the variable costs, however, depend on the number of guests. The variable costs include catering, bus transport and, for example, the implementation of the program. Pass on costs to the various organizations It is also possible to allocate the various costs to the agencies and committees that handle different parts of the event. With this method of budgeting, everyone is allocated a budget within which the activities they provide take place. In sort If the wishes a requirement of the event are known, a detailed budget can be made. As the event progresses, it will become increasingly sophisticated. Make sure that you also create a liquidity budget in addition to making a budget. Spends your budgeting You can also cheese to leave the budgeting of your event to professionals. When you leave the budgeting of your event to us you will be completely unburdened, and you will not be faced with unforeseen costs. We provide the perfect budget and cost control for your event. Are you planning to hand over budgeting and are you curious about the possibilities? Please contact us to discuss the possibilities. Download here 'checklist costs'",
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