International congress production

International congress production from the Netherlands

Bano supports international congress organisers, associations and event agencies with technical production, AV, hybrid event technology, exhibition support, logistics and on-site crew across Europe and beyond.

A technical partner for international congresses

An international congress needs more than separate screens, microphones and projectors. The full technical setup has to support speakers, visitors, sponsors, exhibitors, online audiences and the event team throughout the entire programme.

Bano helps congress organisers turn complex programmes into reliable technical productions. From plenary sessions and breakout rooms to hybrid streaming, exhibition areas, speaker support and transport, we make sure the technical side is prepared, coordinated and delivered on location.

Based in Groningen, the Netherlands, Bano supports congress projects in the Netherlands, Germany, France, Austria, Portugal, the United Kingdom and other European destinations.

Who we support

Bano works for organisations that need a practical and reliable technical partner for congresses with multiple rooms, international speakers, exhibitors or hybrid audiences.

International congress organisers
Medical and scientific associations
Corporate event teams
Professional conference organisers
International event agencies
Healthcare and pharmaceutical event teams
Technology and industry associations
Organisations hosting multi-day conferences in Europe

Common congress production challenges

International congresses often involve several moving parts at the same time. The technology needs to support the content without becoming a distraction.

Plenary sessions with keynotes, panels and presentation content
Breakout rooms with parallel sessions and different room layouts
International speakers who need reliable speaker support
Hybrid audiences joining from different countries and time zones
Exhibitors who need stands, screens, furniture and AV facilities
Venue systems that need to be integrated with additional equipment
Tight build-up schedules and limited rehearsal time
Technical crew that must work calmly and professionally on location

Our approach

Bano starts with the programme, the venue and the way people will use each room. We look at what the congress needs in practice before selecting the technical setup.

Our approach is simple where possible and advanced where needed. A small breakout room does not need the same technical setup as a main plenary room. A hybrid medical congress needs a different workflow than an internal corporate conference. That is why we translate each programme into a practical technical plan.

Programme review: we look at rooms, sessions, speakers, timing and online requirements.
Technical concept: we define the AV, streaming, staging, control and room support needed.
Venue coordination: we align with the venue and check available systems, power, rigging and access.
Preparation and logistics: we prepare equipment, crew planning, transport and build-up schedules.
On-site delivery: our crew handles build-up, rehearsals, show operation and technical support.
Aftercare: where needed, we support recordings, reports, reuse of materials and preparation for the next edition.

What Bano can provide

For international congress production, Bano can support both the main programme and the surrounding technical needs.

Plenary room production

Projection, LED screens or large display setups
Professional audio systems
Wireless microphones and speaker microphones
Presentation control and show control
Lighting for stage, room and scenic elements
Stage setup, lecterns and speaker positions
Video graphics operation
Technical direction and show crew

Breakout room support

AV setups for parallel sessions
Displays, projectors or projection screens
Audio support for speakers and panels
Laptops and presentation support
Room technicians where needed
Simple and consistent room operation

Hybrid and streaming solutions

Live streaming for remote audiences
Remote speaker integration
Virtual stages and online sessions
Recording and on-demand content workflows
E-poster and digital congress formats
Hybrid support for international speakers and viewers

Exhibition and sponsor support

Exhibition stand construction
Octanorm stand systems
Sponsor booths and partner zones
Displays, iPads, furniture and AV facilities
Exhibitor service portals
On-site exhibitor support

Logistics and crew

Transport from the Netherlands to international venues
Equipment preparation and loading
Build-up and dismantling
Technical crew planning
On-site technical support
Coordination with venues, organisers and agencies

Relevant experience: COGI international congress production

Since 2013, Bano has supported COGI, the international congress on Controversies in Obstetrics, Gynecology and Infertility. Bano has followed the congress to international locations including Vienna, Paris, London, Berlin, Amsterdam, Lisbon and Guilin.

For COGI, Bano supports congress AV, plenary room production, breakout room support, hybrid event technology, streaming, exhibition stand construction, exhibitor services, international logistics and on-site technical crew. During the pandemic, Bano also helped facilitate the congress as a fully online event from its own studios in Groningen.

Read the COGI case study

More congress and conference experience

Bano has also supported international and corporate event projects at leading venues such as Hotel Okura Amsterdam and Hilton Amsterdam. These projects included plenary AV, breakout rooms, speaker ready rooms, widescreen projection, video control, audio, lighting, logistics and on-site crew.

International congress production across Europe

Bano is based in the Netherlands and supports congress productions across Europe. This is especially useful for organisers who need one technical partner that can travel with the congress, understand the format and keep the quality consistent from one edition to the next.

Our experience includes congress and conference support in cities such as Amsterdam, Vienna, Paris, London, Berlin and Lisbon. For larger or recurring projects, Bano can help create a repeatable technical setup that can be adapted to different venues and countries.

Strong fit for medical and scientific congresses

Medical and scientific congresses require reliable presentation technology, clear audio, speaker support, hybrid options and professional handling of parallel sessions. Bano understands that the content is leading and the technology has to support it calmly in the background.

We support medical congresses with plenary production, breakout room AV, streaming, E-posters, online sessions, sponsor areas and exhibitor services.

Support for international event agencies

Bano regularly works as the technical production partner behind the scenes for agencies and organisers. We can support the full technical delivery while fitting into the wider event team and client structure.

This makes Bano a practical partner for agencies that need reliable AV production, local knowledge in the Netherlands, international logistics and an experienced crew for congresses in Europe.

Why choose Bano for international congress production?

Based in the Netherlands, active across Europe and beyond
Experience with recurring international medical congresses
One partner for AV, hybrid technology, exhibition support and logistics
Strong in plenary rooms, breakout rooms and speaker support
Practical crew with experience in hotels, convention centres and congress venues
Ability to combine physical congress production with online and hybrid formats
Support for exhibitors, sponsor booths and Octanorm stand construction
Calm technical execution before, during and after the event

Questions about international congress production

Can Bano support congresses outside the Netherlands?

Yes. Bano supports international congresses across Europe and has experience with recurring congress formats in several countries.

Can Bano work with an international event agency?

Yes. Bano can act as the technical production partner for agencies, congress organisers and associations, fitting into the wider event team.

Can Bano provide both AV and exhibition support?

Yes. Bano can support plenary AV, breakout rooms, streaming, exhibition stands, sponsor areas, exhibitor facilities and logistics.

Can Bano support hybrid congress formats?

Yes. Bano supports live streaming, remote speakers, virtual stages, E-posters and hybrid congress formats for physical and online audiences.

Do we need a complete technical plan before contacting Bano?

No. Share the venue, date, number of rooms, expected audience, speaker needs and online requirements. Bano can help translate that into a practical technical setup.

Planning an international congress?

You do not need to have the full technical plan ready. Share the location, venue, programme outline, number of rooms, exhibitor needs and online requirements. Bano will help define a practical production approach for your congress.

Bano supports international congresses with AV production, hybrid event technology, streaming, exhibition support, logistics and on-site technical crew from the Netherlands.