BANO CONGRESS SOLUTIONS
Every speaker ready.
Every presentation in place.
Every session on track.
Speaker-ready rooms and presentation management for medical, scientific and international conferences.
Hundreds of presentations. Multiple parallel sessions. Last-minute changes. Bano helps your conference team collect, check and prepare presentations, giving speakers the confidence to walk on stage and focus on their message.
Discuss your requirements → Our conference servicesTHE CHALLENGE
A great conference should never depend on a last-minute USB stick.
Your scientific programme is carefully prepared. Speakers travel from around the world. Sessions are scheduled down to the minute.
But what happens when a presentation is updated just before a session? When a video fails to play? When a speaker arrives with an unfamiliar file format, or when several rooms need different presentations at the same time?
These are familiar challenges for professional conference organisers. A structured presentation management process and a dedicated speaker-ready room help reduce the pressure on session chairs, technical teams and speakers.
PRESENTATION MANAGEMENT SERVICES
From presentation upload to the final slide.
01 / BEFORE THE CONFERENCE
Presentation uploads
Give speakers a structured way to submit their presentations in advance. Bano can provide an upload solution and coordinate how presentation files are collected and prepared for the programme.
02 / TECHNICAL PREPARATION
Presentation checks
Check slides, embedded video, audio and presentation compatibility before speakers enter the session room. Identify technical issues early, rather than during a live presentation.
03 / ON-SITE SPEAKER SUPPORT
Dedicated speaker-ready room
A designated space where speakers can check their presentations, make final adjustments and receive technical assistance before their session starts.
04 / LIVE SESSIONS
Presentation delivery
Prepare the correct presentation for the correct speaker, room and session. Our technical team can coordinate the presentation workflow with session chairs and room technicians.
PROVEN CONFERENCE EXPERIENCE
European Polymer Congress 2025. A real-world example.
More than 1,250 scientists gathered at MartiniPlaza in Groningen for the European Polymer Congress 2025.
Bano delivered the complete technical production, including a fully equipped plenary hall, AV for breakout rooms, livestreaming, digital posters and a central speaker-ready room.
A proprietary presentation upload system
The central speaker-ready room used Bano's own presentation upload system, developed to support the preparation and management of scientific presentations within a multi-room congress environment.
This project demonstrates how speaker management can be integrated with room AV, livestreaming and digital conference services.
Read the European Polymer Congress case →HOW WE WORK
A clear workflow for every speaker.
STEP 01
Plan
We review the programme, rooms, sessions and expected number of presentations.
STEP 02
Prepare
We agree on upload procedures, technical checks and presentation handling.
STEP 03
Support
Our team supports presentation checks, speakers and the agreed session workflows.
FOR PROFESSIONAL CONFERENCE ORGANISERS
Less presentation stress. More focus on your programme.
Speaker-ready facilities are especially valuable for congresses with multiple parallel sessions, international speakers and a large scientific programme.
A clear place to check presentations and get technical support.
Fewer avoidable interruptions and clearer presentation handovers.
A structured process for managing presentations across the programme.
Clearer coordination between the speaker-ready room and session rooms.
PART OF BANO CONGRESS SOLUTIONS
One solution, or part of your complete conference production.
Bano can incorporate speaker-ready facilities into a complete technical production, alongside plenary AV, breakout rooms, digital posters, livestreaming and digital signage.
Already working with an AV provider? We can discuss how presentation management and speaker support could fit into your existing conference setup, including the required technical interfaces and responsibilities.
Explore Bano conference production →FREQUENTLY ASKED QUESTIONS
Questions about speaker-ready rooms
What is a speaker-ready room?
A dedicated space where conference presenters can check their slides, test media and receive technical assistance before their scheduled sessions.
Can speakers upload presentations before the event?
Yes. Bano can provide a presentation upload solution so files can be collected and prepared before the conference.
Can you support multiple parallel sessions?
Yes. Our presentation management approach can be coordinated with a multi-room programme, including the technical requirements of plenary and breakout sessions.
Can a speaker update a presentation on-site?
Yes, subject to the agreed presentation deadlines and technical procedures. A speaker-ready room provides a controlled environment for final checks and adjustments.
Does Bano support medical and scientific conferences?
Yes. Bano has supported scientific congresses including the European Polymer Congress 2025, combining speaker support with AV production, livestreaming and digital posters.
BANO SPEAKER MANAGEMENT
Hundreds of presentations? Let's make them manageable.
Tell us about your congress, the number of speakers and session rooms. We'll help you explore a practical speaker-ready and presentation management setup.
Discuss your requirements →