Developments in our sector make it less and less necessary for people to come together physically...
Meet and present more efficiently thanks to technology
The era of missing adapters, non-working USB sticks, overloaded WiFi networks and faulty equipment has come to an end. Thanks to technological developments in recent years, meetings can be much more efficient and you no longer have to worry that your presentation will go wrong due to technical negligence. But which technologies make it possible to meet and present more efficiently? We will give you an answer to that.
Get rid of USB sticks! Cloud-based technology
The USB stick! Years ago we entrusted all our information to the USB stick. Nowadays we realize that it is very risky to store all our information on that small stick. After all, they are easy to get rid of and can be manipulated quickly, making them a danger to any computer. Instead of the USB stick, use cloud-based technology. With this, the data on the computer and server is continuously protected by backups. You no longer have to manually copy your data to different devices, as you can access your data from anywhere in the world. All you need is an internet connection. This way you never run the risk of losing your data again when working in the cloud.
Wireless presentation solutions
The time when we showed our presentations using an overhead projector is far behind us. Everyone is now used to laptops, screens and projectors. Unfortunately, using it is not always as easy as you might initially expect. In conference rooms, which are based on wiring, finding the right cable or adapter can be a time consuming process. Laptops have many different video outputs (HDMI, VGA, DVI, Mini DisplayPort, etc.). This often makes it difficult to get started quickly. Wireless presentation technology offers the perfect solution. Current techniques make it possible to connect a laptop with a simple push of a button. Imagine how much time and energy you can save. Barco Clickshare calls itself “The one click wonder” for a reason.
Visual playback and AV equipment
Having wireless solutions is great, but presentation software and hardware can only work optimally with the right visual equipment. Projectors, 4K monitors, electronic whiteboards and interactive displays can bring thoughts and ideas to life. For team activities, the screen is the platform for real-time, in-depth discussions. People can connect with each other, see each other and increase the meeting experience, without time and location barriers.
Another option for meeting and presenting more efficiently is through the Unified Communications system. This system stands for the technical integration of all kinds of communication such as e-mail, instant messaging, web conferences, real-time collaboration, support for mobile devices and integration of telephony. The number of communication tools - hardware and software - currently available is surprising. By investing in a unified communications system, you can create a central location for tools on your network to be accessible from anywhere. This makes communication easier, both inside and outside the conference room.
Meeting Room Scheduling Software
It can be difficult to have a productive meeting when all meeting rooms in the building are fully booked. By implementing meeting planning software, such as Teem, you can make double bookings a thing of the past.
The meeting room software can also help you optimize your meeting rooms. If a large room with a projector is regularly booked by a smaller group of people who never use a projector, or a small room without a projector is always used by a large group that actually needs a projector, then your company could benefit greatly from a package such as Teem.
How do I make the right choice?
Every investment you make is ultimately intended for the users. It is therefore important to include them in your decision-making process. Everyone wants to have the best technology available for their team (s), in order to positively influence the meeting process. Make the right considerations to make sure the technology will actually work for you. Bano can advise you on this, resulting in more efficient meetings.
Based on your wishes, we make a design in which we tailor our ideas to your budget. If necessary, we will also be happy to visit you, to tailor our advice as closely as possible to the space (s) for which you are looking for a solution. Please feel free to contact us to discuss the possibilities.
Would you like to get in touch with Bano to look together at the possibilities for your organization?
Erwin Balkema owner of Bano Can we also help you realize a successful event or exhibition participation online or hybrid? Bano Event Technology