You are busy preparing for your event. Everything has to be arranged. How should that go during the event? To avoid these problems, drawing up a detailed scenario is a must. You should see a script as a tool. The script allows you to prepare perfectly for your event and the event itself will run smoothly. You never know exactly how an event will go, but you can make a lot of preparations. But what exactly does a good scenario look like? You read it in this blog.
What does a script consist of?
The script contains three chapters:
- General Section
- Overview of tasks and actions (who, what, where)
- Household information + list of supplies and materials
1. General section
The general part of the scenario consists of the contact details of all employees and suppliers involved in the event. Include the names, addresses, contact persons and telephone numbers. Make sure the list is complete so that you can contact the relevant people immediately in the event of an emergency.
Also include the core program of the event in the general section. Show here the important parts with start and end times and the place where they take place.
2. Overview of tasks and actions (who, what, where)
This part of the scenario is nothing more than a logical summary of all the facts and agreements that have been made for your event. State the following points:
- Activity/program element
The program of your event is the common thread of your script. List all the facts in as much detail as possible. Do not forget to also mention the set-up and breakdown of the event. After all, your event stands or falls with a good, detailed script; so take your time with this.
Create your scenario for each supplier. Include points such as accommodation requirements for a location, maps, delivery routes and opening hours for stand builders, furniture suppliers and AV suppliers, etc.
3. Administrative announcements + list of supplies and materials
The script is almost ready. This section of the scenario is processed in the appendices. This includes information that is specially tailored to maps, house rules, directions, instructions for use and lists of materials. Start preparing these lists early and keep these lists up-to-date throughout the event preparation process.